Data Usage & Privacy Policy

1. Introduction

Meeramma Foundation (“we”, “our”, “us”) is committed to protecting the privacy and personal data of individuals who interact with us. This Data Usage & Privacy Policy explains how we collect, use, store, and protect your personal information when you submit details through our website, Google Forms, or other communication channels.

By providing your personal data to us, you agree to the practices described in this policy.

2. Information We Collect

We may collect the following types of personal data:

• Name
• Email address
• Phone number
• Address (if provided)
• Messages, inquiries, or feedback
• Any other information you choose to share with us

3. Purpose of Data Collection

We collect and use your personal data for the following purposes:

• To respond to your inquiries and requests
• To communicate with you about our activities, programs, and impact
• To share updates, newsletters, and event information
• To inform you about ways to support our work, including donation opportunities
• To improve our services and outreach

We will only use your data for purposes that are lawful, clear, and disclosed to you.

4. Consent

By submitting your information through our forms or website, you give your free, specific, informed, and unambiguous consent for us to collect and use your data as described in this policy.

You may withdraw your consent at any time by contacting us (see Section 9).

5. Data Sharing & Disclosure

We do not sell, rent, or trade your personal data.

We may share your data only:
• With authorized team members who need it to perform their duties
• With service providers (e.g., email or form platforms) strictly for operational purposes
• If required by law, regulation, or court order

All such parties are expected to protect your data.

6. Data Storage & Security

We take reasonable technical and organizational measures to protect your personal data from:

• Unauthorized access
• Loss
• Misuse
• Alteration

Your data is stored securely on trusted platforms such as Google Forms / Google Sites and accessed only by authorized personnel.

7. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes outlined in this policy or as required by law. When data is no longer needed, it is securely deleted or anonymized.

8. Your Rights

Under applicable data protection laws, you have the right to:

• Access your personal data
• Request correction of inaccurate information
• Withdraw consent
• Request deletion of your data
• Ask how your data is being used

9. Contact & Grievance Officer

If you have any questions, requests, or concerns about this policy or your personal data, you can contact:

Meeramma Foundation
📧 Email:contact@meerammafoundation.org
 

We will respond within a reasonable timeframe.

10. Policy Updates

We may update this policy from time to time. Any changes will be posted on this page with the updated date.